onsite logistics and setup instructions

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We’re looking forward to your upcoming Worksite Chair Massage Event and wanted to share important logistics to help ensure everything runs smoothly.

Online Booking

If online booking is enabled, it will remain active until the day before the event. After that time, employees will be able to book in person during the event, based on availability.

Break times for our massage therapist(s) are already built into the online booking schedule.

Sign-In Sheets & Waivers

• A sign-in sheet with pre-registered employees and a waiver form will be emailed to your onsite point of contact either the day before or the morning of the event
• Please print the sign-in sheets and waivers and provide them to our massage therapist(s) upon arrival
• The sign-in sheets are required so therapists can track scheduled appointments and walk-ins

If there is more than one massage therapist, it is best that all therapists are set up in the same room or space and use one centralized sign-in sheet for reference.

Table Setup

Please provide a 4–6 ft table for:

• Sign-in sheets and waivers so employees can reference their appointment times and walk-ins can book appointments

This table should also serve as a buffer between incoming employees and active massage sessions to prevent disruptions.

Power & Setup Needs

• Please ensure there is a power outlet near the massage therapist(s) for phone charging, music, and optional aromatic devices

Information Needed Prior to the Event

Please provide the following details in advance:

• Building address
• Event room or space (if known)
• Point(s) of contact (name, email, and cell phone)
• Parking instructions
• Building entry requirements and instructions
• 
  

Our therapists typically arrive 20–30 minutes before the event for setup

To ensure a smooth and engaging seminar at your workplace, the following setup and logistical considerations are recommended:

1. Space Requirements
A conference room, training room, or open meeting space large enough to comfortably accommodate employees. Seating can be arranged classroom-style or theater-style so participants can easily see the presenter and presentation materials.

2. Audio/Visual Equipment

• Projector or large display monitor
• Laptop connection for presentation slides
• Microphone (if the room is large)
• Wi-Fi access if needed for demonstrations or online resources
   

3. Check-In Table
A small table near the entrance for:

• Participant sign-in sheet
• Educational handouts or seminar materials (we may or may not provide handouts)
• Program information and resources (from the employer)